ROTARY FRIENDSHIP EXCHANGE – DISTRICT 5080
OUTBOUND TEAM MEMBER INFORMATION FORM

The D5080 Rotary Friendship Exchange Committee made a decision in the spring of 2010 to no longer fill outbound teams on a first come- first serve basis. Criteria have been identified that will be used to assess application for team membership. The intention is to provide more opportunity for new membership on teams and to stimulate the interest for hosting amongst clubs in the district.

Submit this completed form to: Alexia Turner, RFE Chair, [email protected]

A. Procedures:

1. A Call for Expression of Interest for Team Members will be issued and sent to all D5080 Rotarians. A date will be stated in the Call of Interest by which all applications must be submitted to the Chairperson of the Rotary Friendship Committee.  When the application period closes, the applicants will be evaluated based on the point system below. After evaluations are completed, the applicants will be informed of their appointment to the team.

   Within one week of notification of appointment to the team, the successful applicants must submit:

• a maximum 200 word biography in an electronic format,
• a head and shoulders picture in an electronic format, and
• a non-refundable per person team deposit of $100 per participant(s) to secure their place on the team.

2. The District RFE Chair or District Committee Designate will appoint a Team Leader for outbound and inbound teams.
3. Inbound Itineraries will be set by the Chair of the RFE in D5080 based on the requests of the incoming Team and the locations of the members of the Outbound Team. ALL PARTICIPANTS SHOULD BE WILLING TO ACT AS INBOUND CO-ORDINATOR FOR THEIR CLUB, AND THEIR CLUB SHOULD BE WILLING TO HOST THE RECIPROCAL INBOUND TEAM.
4. Whenever possible, based on applications submitted within the guidelines, participants will be selected based on the point system and will include 60% Rotarians on a first time exchange and 40% Rotarians who have participated in previous exchanges in order to provide an experienced Team Leader and Assistant Team Leader.
5. ROTARIANS MAY APPLY FOR ANY EXCHANGE IN ONE ROTARY YEAR. ONCE APPOINTED TO A TEAM THEY WILL NOT BE ELIGIBLE FOR ANY OTHER EXCHANGE IN THAT ROTARY YEAR UNLESS THE TEAM IS NOT FILLED BY OTHERS. If submitting more than one application, applicants should indicate their Exchange preferences.

 B.The Point System

1. Points will be given for roles in hosting of teams or doing RFE related work.

2. Points will be taken away if applicants have participated on an RFE in the past Rotary year.

3. Points will only be given for hosting and related work completed in the LAST 5 YEARS. Therefore, years must be specified or the points will not be counted.

4. Points will be given for other D5080 participation as noted in application.

C. Personal Information required so that Rotarian(s) can be contacted. From this point  on this application is to be filled in and returned electronically before the closing date specified on the “Call of Interest” email.

Download a pdf version of the Application shown below and forward a copy of the completed application to [email protected].